ELK TOWNSHIP
REGULAR BOARD MEETING
June 11, 2013
Lou Fitz, Supervisor,
called meeting to order with a moment of silence @ 7pm
Pledge of Allegiance, led
by L. Fitz
Roll call, all officials
present: Lou Fitz,
Supervisor-266.5040
Vicki Gates, Clerk-266.8248
Brandy Myers, Treasurer-970.9030
John Fairbanks, Trustee-266.8023
Sharon Young,
Trustee-266.8432
J. Fairbanks -motion to
approve May 14, 2013 minutes; S. Young seconded; passed 5-0
Board Member Reports:
L. Fitz, Supervisor
1. Cemetery well update-new well should be operational by
6.12.13
2. Historical society request-wishes to become an
official committee of Elk Township; S. Young-motion to approve request from Elk
Township Historical Society to become an official committee; J. Fairbanks seconded;
passed 5-0
3. Trash receptacles-yellow bags only; Allied Waste has
provided a second tote at township hall for overflow from yellow bag bins (no
cost to township)
4. Correspondence from Detroit Free Press-requesting
access to documents under Freedom of Information Act (FOIA) ; S. Young-motion
to direct Supervisor to contact Detroit Free Press via email instructing them
to use an approved FOIA form and denying a waiver of fees; J. Fairbanks
seconded; passed 5-0
5. SAD (Special Assessment District) letter to Lake
County Equalization-authorizing equalization department to continue collecting
SAD fees for the 2013 summer tax season
V. Gates, Clerk
1.
Requesting board
approval on bills paid in May, including Big Bass Lake SAD bill for $66
for ads in the Bulletin Board
News; S. Young-motion to approve bills; J. Fairbanks seconded; passed 5-0
2.
MTA (Michigan
Township Association) yearly dues-B. Myers-motion to pay MTA $1145.18 for
yearly dues; J. Fairbanks seconded; passed 5-0
3.
Bonnie Wahr,
janitor for Elk Township-letter of resignation from janitorial duties due to
family matters; J. Fairbanks-motion
to accept Bonnie Wahr’s resignation; B. Myers seconded; passed 5-0
4.
MTA workshops-S.
Young-motion to approve a full-day workshop for clerk @ $99 + expenses &
half-day workshop for cemetery management for sexton @ $79 + expenses; B. Myers
seconded; passed 5-0
B. Myers, Treasurer
1.
Read Treasurer’s
report for May; J. Fairbanks-motion to accept Treasurer’s report, S. Young
seconded; passed 5-0
2.
Request to close
summer tax account for disuse-S. Young-motion to direct B. Myers, Treasurer, to
close summer tax account and move those monies into general fund; J. Fairbanks
seconded; passed 5-0
Public Comments:
Joyce Durdel informed
public & board about Historical Society meeting with special speaker on
June 18 @ 7pm @ township hall; and LMWCC newsletters @ township hall with their
annual meeting (open to public) on July 6 @ 10am @ Skinner Park
Dignitary Reports:
Commissioner-J.
Fairbanks: many Veteran’s programs
available to help those honorably discharged; EMS building set for obtaining a
certificate of occupancy in Baldwin; new equalization director for county; part
time lake property customers suing Great Lakes for raising rates on seasonal
homes; heat exchangers @ county having issues with metal particles; county
named in wrongful death suit in Chase township (with many other entities) due
to carbon monoxide poisoning
Fire
Dept- M. Zdebski: fire department report
given
Old Business:
Township hall renovations-sketches are @
Nordlund and we await their reappearance
New Business:
1.
Resolution to
establish cemetery fees-S. Young offered a resolution to establish “Cemetery
Use Fee Schedule,” which includes purchase price of plots for
residents=$200/plot & $450/plot for non-residents, and fees for
burials/cremations=$300/burial & $100/cremation; B. Myers seconded; passed
4-0-1 roll call vote, with J. Fairbanks abstaining
2.
Resolution to
establish FOIA policy, procedure & fees-J. Fairbanks-motion to accept
resolution as written; S. Young seconded; passed 5-0 roll call vote
3.
Six Mile (sink
hole) project-J. Fairbanks would like to get this project “shovel ready” in
order to obtain any grants that may be available; much discussion ensued with
board & public; J. Fairbanks-motion to table Six Mile project
indefinitely; S. Young seconded; passed 5-0
4.
Principals of
Governance-J. Fairbanks-motion to sign the MTA document by all board members
and display it at the township hall; S. Young seconded; passed 5-0 (with thanks
to J. Fairbanks for making a frame & hanging the document)
5.
Trash day ad for
Bulletin Board News-J. Fairbanks-motion to put ad in BBN for two weeks; S.
Young seconded; passed 5-0
6.
Hazardous waste
clean-up day on Oct 12, 2013 from 9-noon-S. Young-motion to pay $500 to
Osceola-Lake Conservation District HHW (Household Hazardous Waste); B. Myers
seconded; passed 5-0
7.
Relocation of
marquee to top of hill by township hall-S. Young-motion to allow volunteer to
move & improve the marquee; J. Fairbanks seconded; passed 5-0
8.
Lake County tax
default properties-J. Fairbanks-motion to release the township from obtaining
any properties from tax sale; S. Young seconded; passed 5-0
9.
Cemetery
Ordinance ad-J. Fairbanks-motion to post in BBN; S. Young seconded; passed 5-0
J. Fairbanks requested to
amend the agenda to discuss Cemetery issues:
1.
Bid from
Peterson’s Well Drilling for $344.12 to run electrical from small shed to large
outbuilding-S. Young-motion to accept bid including trenching in wire; B. Myers
seconded; passed 5-0
2.
Garden tractor
& trimmer @ township to be moved to Cemetery-L. Fitz-motion to move said
equipment with stipulation that if the township needs it, it will be returned;
S. Young seconded; passed 5-0
Continuing New Business:
10. Help for trash day clean up-Boy Scouts not available
on July 13; roster started for volunteers
11. CPR offered by Fire Department-contact L. Fitz if
interested 266.5040
12. Softball game with Sauble-Sat, Aug. 31, 2013-food @
3pm (bring dish to pass), game @ 4pm; Sauble requested help with food costs; B.
Myers-motion to reimburse Sauble ½ of the food costs, up to $200; J. Fairbanks
seconded; passed 5-0
13. Sauble recycling has changed to every third Sat of the
month, noon-4pm
14. Newsletter for tax statements to go out July 1st-S.
Young-motion to allow Jackpine to print & fold newsletter (with revisions);
V. Gates seconded; passed 5-0
Public Comment:
None
V. Gates-motion to adjourn
@ 9:35pm; B. Myers seconded; passed 5-0
Respectfully submitted,
Vicki Gates, Clerk
6.12.13
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