September Regular Board Mtg

ELK TOWNSHIP

REGULAR BOARD MEETING

September 10, 2013

Lou Fitz, Supervisor, called meeting to order with a moment of silence @ 7pm

Pledge of Allegiance, led by L. Fitz

Roll call, officials present:      Lou Fitz, Supervisor-266.5040

Vicki Gates, Clerk-266.8248

Brandy Myers, Treasurer-970.9030

                                                Sharon Young, Trustee-266.8432

Officials absent:          John Fairbanks, Trustee-266.8023

S. Young -motion to approve August 13, 2013 minutes; B. Myers seconded; passed 4-0

Board Member Reports:

   L. Fitz, Supervisor

1.      Pre-Bid Info-4 contractors showed up for the pre-bid meeting

2.      DNR letter-amendments to Commercial Forest and Qualified Forest Programs

3.      Equalization letter-to all Lake County assessors to reassess all tax exempt parcels

4.      Historical Society letter-request for four-drawer filing cabinet

   V. Gates, Clerk

1.      Worked on $1708.40 reimbursement costs for the West Shore election

2.      Went to an Accounting & Payroll class put on by MTA

3.      Re-purchased 2 Lakeview Cemetery lots; sold 5 Lakeview Cemetery lots

4.      Cautions the Board on making decisions regarding the township over phones (all business and decisions must be completed in an open meeting)

5.      Requesting approval on bills paid in August:  L. Fitz made motion to approve bills; S. Young seconded; passed 4-0

   B. Myers, Treasurer

Read Treasurer’s report for August:  S. Young-motion to accept Treasurer’s report; V. Gates seconded; passed 4-0

S. Young made motion to set up a petty cash of $100 to be used by Treasurer; V. Gates seconded; passed 4-0

   S. Young, Trustee

            Attended the Lake Cty Twp Association meeting @ Sauble Twp: Emergency Management was very informative; received an ORV update; Habitat for Humanity has two houses available to be built in this area for qualified recipients

             

Public Comments:

Various questions & comments

Marilyn Zdebski relates that Johnson Road trash pickup site is always a mess

Jackie McKellar is secretary of the Cool Lake Property Association and they have received complaints of noise from gravel operations on 11 ½ mile rd

Dignitary Reports:

·         Fire Dept- M. Zdebski:  fire department report given

·         Historical Society-Ann Chase: next meeting will be Tues, September 17^th  @ 10am, everyone welcome

Old Business:

Township Hall renovations: pre-bid meeting on Aug 26^th was attended by 4 contractors; bids will be opened during special meeting on September 24^th @ 7pm @ township hall

New Business:

1.      Trash bins: L. Fitz read email letter he sent to Roger Vasquez from Allied Waste, the district manager & area manager came out day after the letter was received and cleaned up the leftover trash; Allied Waste suggested Johnson Rd is the most troublesome trash bin in the twp; Dave Kott , Jim Abbott, and Scott Willis are working on a new style of trash bin that would be more durable & less of an eyesore; Dave Kott offered to place new bin @ Jeff Riggs’ property (across from Tiny’s Bait Shop), and also to put the old bin on Johnson Rd in addition to the existing bin on Johnson Rd

V. Gates made motion to instruct Dave Kott to place both bins in said areas; B. Myers seconded; passed 4-0

Independent Rural Waste Service discussed options their company could provide Elk Twp

V. Gates made motion to instruct the Supervisor to collect information of how other townships in Lake County & surrounding townships have provided weekly trash pickups; B. Myers seconded; passed 4-0

V. Gates made motion to instruct Dave Kott to work with Floyd (Independent Rural Waste Service) to research & provide costs for weekly trash pickup in Elk Twp; S. Young seconded; passed 4-0

           

Public Comment:

None

Adjourned @ 9pm

Respectfully submitted,

Vicki Gates, Clerk       

9.11.13