ELK TOWNSHIP
SPECIAL MEETING
SEPTEMBER 26, 2013
Lou Fitz, Supervisor, called the meeting to order with a moment of
silence
Pledge led by Lou Fitz
All Board Members present: Lou
Fitz 266.5040
Brandy
Myers 970.9030
Sharon
Young 266.8432
John
Fairbanks 266.8023
Board Members absent: Vicki Gates 266.8248, due to family obligations
Agenda revisions-none
Public Comment-none
New Business
·
Review old bid from G.E. Johnson from Reed City:
Base bid=$133,351.20
·
Discussion ensued by Board at last meeting about
possible changes to the bid in order to reduce costs. Fax from G. E. Johnson
Construction:
o
It was discussed at bid opening item to credit
off base price and this work to be completed by owner. These items are a labor
and material credit to the township:
§
All painting and door finishes –$2,800
§
Cabinets and tops -$3,300
§
All interior doors, locksets and all
woodwork -$3,411
§
Kitchen sink to standard sink -$550
§
Reinstall toilet room accessories -$280
o
The door
credit also includes the fire doors at two locations
o
These credits total -$10,341.00
o
Which makes the new base bid $123,010.20
·
Performance bond; required by law: Johnson’s
insurance company charges him $1328.40, he adds an additional charge to the
township of $200, making the total bid, with the performance bond $124,538.60
·
Board discussion about the performance bond:
It’s the law, has to be done, not as high of a price that was thought it would
be
·
Discussion opened up to public:
o
Kevin Walsh of Heritage Bay – Commends the board
for finally being able to resolve this long time issue
o
Joyce Durdel – States she is 100% behind the
board, willing to volunteer in any way she can
·
Lou Fitz-motion for Elk Township to enter into a
contract with G.E. Johnson Construction, Inc. of Reed City MI., to build a
1,056 sq. ft. addition onto the existing Elk Township Hall based on plans and
specifications dated 8/13/13 and provided by Nordlund & Associates, Inc.
The bid submitted by G. E. Johnson Construction, Inc. in the amount of
$123,010.20, dated 9/25/2013, an amount revised from the original bid of
$133,351.20 and dated 9/24/2013, is accepted. Additionally, the G. E. Johnson
Construction will provide a payment and performance bond to meet bonding
requirements as stated in MCL 129.201. The cost for this bond is $1,528.40,
bringing the bid total to $124,538.60.
This phase of the Township Hall renovation is not to exceed $126,000.00
without further approval of the Elk Township Board. Construction can begin
immediately as Board approval of this motion constitutes a verbal contract
between Elk Township and G. E. Johnson Construction, Inc. A final, written
contract is to be composed by John Fairbanks, Board Trustee and Building
Project Manager, and G. E. Johnson Construction, Inc., represented by Troy
Johnson, to be presented to the Elk Township Board for signatures at the
regular meeting of the Elk Township Board on Oct. 8, 2013. Sharon Young
seconded; roll call vote: John Fairbanks, Yes; Brandy Myers, Yes; Sharon Young,
yes; Vicki Gates, absent; Lou Fitz, Yes; motion passed.
·
Discussion: Sharon Young & Brandy Myers –
Wiring in the existing building must also be taken care of, all agree. Existing
building must be brought up to date in order to get a County Certificate
·
Lou will call G. E. Johnson Construction to let
them know the Board’s approval
·
Historical Society will be contacted to get the
“long-timers” of Elk Township to participate in a groundbreaking ceremony to be
held at the regular monthly meeting held Oct. 8th 2013
·
Public Comment:
o
When do we start?
o
Lou will call G. E. Johnson Construction and
find out
·
John Fairbanks-motion to adjourn meeting, Sharon
Young seconded; all in favor. Meeting adjourned @ 7:21pm
Respectfully submitted,
Bonnie Knysz
Temporary Secretary
10.02.13
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