REGULAR BOARD MEETING

ELK TOWNSHIP

REGULAR BOARD MEETING

November 12, 2013

Lou Fitz, Supervisor, called the meeting to order with a moment of silence @ 7pm

Pledge of Allegiance, led by L. Fitz

Roll call, all officials present:             Lou Fitz, Supervisor-266.5040

Vicki Gates, Clerk-266.8248

Brandy Myers, Treasurer-970.9030

                                                Sharon Young, Trustee-266.8432

                                    John Fairbanks, Trustee-266.8023

J. Fairbanks-motion to approve October 8, 2013 minutes; S. Young seconded; passed 5-0

Board Member Reports:

   L. Fitz, Supervisor

1.      Letter from Lake County concerning property sales for Elk Twp: S. Young-motion to sign letter to return property in question to county; J. Fairbanks seconded; passed 5-0

2.      Luther Library made presentation: they hope to put a county-wide millage question put on the ballot in August, they will be asking ¼ mill for the three libraries in the county

3.      Re-designate trash bins from Allied/Republic Waste to Independent Rural Waste Services: J. Fairbanks-motion to re-designate the existing four trash bins to be IRWS, blue bags only by Jan 1, 2014; S. Young seconded; passed 5-0 (notes: IRWS will take care of the signage by Jan 1, 2014; L. Fitz will take care of an ad to put in BBN for the month of Dec, and will inform Allied)

4.      Newsletter: after discussion, S. Young-motion to ask Jackpine to print & fold 2-sided newsletter to put into tax statement envelopes; J. Fairbanks seconded; passed 5-0

5.      Trash Day: June 7, 2014 @ 9am-1pm with IRWS (L. Fitz will check with Skinner Park)

6.      Community Service participant: a Sauble twp resident needs to provide 150 hours of community service; J. Fairbanks is willing to supervise his work at the cemetery; S. Young-motion to allow this community service contingent on our liability coverage (L. Fitz will check this); B. Myers seconded; passed 5-0

7.      Thank you letter to Tim Fischer for the discount on the fill sand: J. Fairbanks-motion to send signed letter to Tim Fischer; B. Myers seconded; passed 5-0

   V. Gates, Clerk

Requesting approval on bills paid in October, including Big Bass Lake SAD:  J. Fairbanks-motion to approve bills; S. Young seconded; passed 5-0

   B. Myers, Treasurer

1.      Read Treasurer’s report for October: J. Fairbanks -motion to accept Treasurer’s report; S. Young seconded; passed 5-0

2.      Liquidate LOSB money markets & withdraw $75,000 from West Shore money market: S. Young-motion to close LOSB money markets & reduce West Shore’s money market by $75,000;            J. Fairbanks seconded; passed 5-0 by roll call vote

3.      Over/short tax payments: B. Myers-motion to take care of up to $1 variance in tax payments; J. Fairbanks seconded; passed 5-0

 

 S. Young, Trustee

            Lake Cty Twp Association meeting @ Chase twp on Jan 23rd @ 7:30pm

             

Public Comments:

Marilyn Zdebski would like to see the meetings recorded

Dignitary Reports:

·        Commissioner-J. Fairbanks: consolidation with other counties for our 911 service is still being discussed, State Police would like to see communications tied together

·        Fire Dept- M. Zdebski:  fire department report given

·        Historical Society-Joyce Durdel: they are currently preparing a booklet for the 100 year celebration of the township hall; helped in the ground breaking ceremony; won’t be meeting until April; J. Fairbanks thanked Jackie McKellar for the historical memorabilia from Stanley Dombrouski’s estate

Old Business:

Trash investigation: L. Fitz gave report; a township-wide special assessment is still being considered and a survey of the taxpayers was discussed: J. Fairbanks-motion to pay Jackpine to print & fold a 1-sheet survey to be included in the tax statement envelopes; L. Fitz seconded; passed 5-0;              J. Fairbanks-motion to authorize Vicki, Clerk, to purchase a Special Assessment book from MTA;     

S. Young seconded; passed 5-0

New Business:

Discussed a change order for a different style of windows for the addition & an estimate from Troy      Johnson of G. E. Johnson for a renovation of the front porch; it was decided to wait on both

Public Comment:

Charlie Young mentioned the need for careful wording in the survey to be sent to taxpayers concerning a township-wide SAD to decide the trash collection question

S. Young-motion to adjourn; J. Fairbanks seconded; all in favor

Adjourned @ 9:19pm

Respectfully submitted,

Vicki Gates, Clerk       

11.13.13