May Regular Meeting

draft                              ELK TOWNSHIP                             draft

REGULAR BOARD MEETING

MAY 12, 2015

Lou Fitz, Supervisor, called the meeting to order @ 7:00pm

Prayer offered by Johnny Gates

Pledge of Allegiance, led by L. Fitz

Roll call, officials present:      Lou Fitz, Supervisor-266.5040

Vicki Gates, Clerk-510.2597

Brandy Myers, Treasurer-bmyers42780@yahoo.com

                                    Sharon Young, Trustee-266.8432

                                    John Fairbanks, Trustee-266.8023

Agenda-J. Fairbanks-motion to approve agenda as revised; S. Young seconded; passed 5-0

Minutes approval-S. Young-motion to approve March 24, 2015 special meeting minutes;

J. Fairbanks seconded; passed 5-0

Board Member Reports:

   L. Fitz, Supervisor

1.      Trash Day-June 6^th, 9-12noon with A1 Services (S. Young will get the water & soda); J. Fairbanks-motion to approve 2 ads for Trash Day in the Bulletin Board News @ ¼ page; L. Fitz seconded; passed 5-0

2.      Lake County Website has availability for townships

3.      Letter to equalization director to continue the Big Bass Lake SAD and include on summer tax roll @ $120/yr

4.      Sign for Elk Township Park by Dave McIntire, Dave suggests a 10”x18” on 4x4 posts facing River Rd to say “Elk Township Community Park,”-V. Gates-motion to approve the construction & installation of such sign; J. Fairbanks seconded; passed 5-0

5.      Resolution for township citizen recognition- S. Young-motion to offer such resolution in recognition of Austin McIntire’s achievement of Eagle Scout (highest Boy Scout award); V. Gates seconded; passed 5-0

6.      Letters to 5 property owners to encourage them to clean up their property

   V. Gates, Clerk

1.      Conducted May 5, 2015 Special election with 37% voter turnout; highest in Lake Cty

2.      Need ads for the Big Bass Lake SAD spraying to be done around June 2^nd & July 20^th –J. Fairbanks-motion to put ads in the Bulletin Board News for these two sprayings; S. Young seconded; passed 5-0

3.      Approval of non-periodical bills (including string trimmers for the cemetery; PO box rental; Baird, Cotter & Bishop for Annual Fiscal Report F-65; Bulletin Board News ads; election supplies & maintenance contract for AutoMark)-V. Gates-motion to approve; S. Young seconded; passed 5-0

4.      Requesting board approval on bills paid in March & April-S. Young-motion to approve bills; B. Myers seconded; passed 5-0

5.      Accounting document shows that the 2014-2015 fiscal year income was $143,640.12 & expense was $171,742.84 for same period

   B. Myers, Treasurer

1.      Read Treasurer’s report for March & April-S. Young-motion to accept Treasurer’s reports;

J. Fairbanks seconded; passed 5-0

2.      Need to put a newsletter together to go out in summer taxes by end of June

   S. Young, Trustee-next area township meeting will be @ Luther Fire Department on August 27^th  @ 7:30pm

Public Comments:

Varied-L. Fitz-motion to allow Sharon Puff an access code for office doors; S. Young seconded; passed 5-0

Dignitary Reports:

·        Cty Commissioner-J. Fairbanks-book for Vets will stay @ hall; District Health Dept #10, 2014 Report is also @ hall; EMS reports 18 runs from Jan-March to Elk Twp with an average run time of 18,” therefore the county still pursues another EMS station located farther north; Household Hazardous Waste clean up to be held Oct 10, 2015 from 9-12noon @ Baldwin

·        Fire Dept-Marilyn Zdebski- fire department report given

·        Historical Society-Joyce Durdel-resumed meeting monthly

·        Road Committee-Sharon Young-met on April 9^th with Steve Leonard from Rd Commission and related that the Rd Commission is seeking $600 from Elk Twp for River Rd renovations (they would like $600 worth of gravel put back into their gravel pit)-J. Fairbanks-motion to contract with Tim Fischer to move $600 worth of gravel (and labor) from his pit to the Rd Commission pit on 10 ½ mile & Bass Lake Rd, S. Young seconded, passed 5-0 with monies coming out of our Road Millage Fund (L. Fitz said he will get ahold of Tim Fischer); Road Commission would also like 2 signs for 11 ½ mile rd to read “Narrow Road”-V. Gates-motion to allocate $100 for one sign, J. Fairbanks seconded, passed 5-0 (L. Fitz will follow up with Rd Commission); S. Young stated there are 16 potential sites for “Welcome to Elk Township” signs which would also cost $100 each-tabled until June meeting & L. Fitz asked S. Young to bring back number of primary sites for such signs; discussed paving Heritage Bay, total road project would be $268,994.37, L. Fitz suggested a public meeting as a public hearing for June 20, 2015 @ 1pm- J. Fairbanks-motion to schedule such meeting with published ads (2); V. Gates seconded; passed 5-0

 Old Business:

·        Drop box for taxes- J. Fairbanks-motion to approve purchase of locking wall mount for $115.77; L. Fitz seconded; passed 5-0 (B. Myers will order & L. Fitz said he could install)

·        Fire Millage Renewal-we will need to put a renewal millage on 2016 ballot

New Business:

·        Lake County website-look at in June

·        Karen Fickies to be appointed to Lake Cty Economic Development Committee as a representative of Elk Twp-S. Young-motion to approve appointment; B. Myers seconded; passed 5-0 (will discuss an alternate at June meeting)

·        Establish a budget workshop meeting-V. Gates-motion to table until June meeting; J. Fairbanks seconded; passed 5-0

·        Trustees compensation resolution-L. Fitz-motion to offer resolution to increase trustees salaries per meeting from $95 to $120; B. Myers seconded; 3-1-1 (roll call vote, Yes-L. Fitz, V. Gates, B. Myers; No-J. Fairbanks; Abstain-S. Young-resolution adopted)

·        MTA meeting for June 16, 2015 in Big Rapids- J. Fairbanks-motion to approve meeting & mileage for supervisor & clerk @ $119/ea; S. Young seconded; passed 5-0

·        Bob Englebrecht’s software upgrade- J. Fairbanks-motion to approve BS&A software upgrade up to $2000; S. Young seconded; passed 5-0

·        Land value maps-too difficult to obtain, all requests for land values may be referred to Bob Englebrecht

·        IRS mileage went up to 57.5cents/mile

·        Plat map purchase-L. Fitz-motion to approve purchase of current plat map book; B. Myers seconded; passed 5-0 (B. Myers will purchase)

Public Comments:

Varied-S. Young-motion to purchase a refrigerator for town hall up to $700 (with caution to use only as much as needed); L. Fitz seconded; passed 5-0 (L. Fitz will purchase)

S. Young-motion to adjourn; V. Gates seconded; all in favor

Adjourned @ 9:45pm

Respectfully submitted,

Vicki Gates, Clerk       

5.13.15