June Regular Meeting

DRAFT                     ELK TOWNSHIP                

REGULAR BOARD MEETING

JUNE 9, 2015

Lou Fitz, Supervisor, called the meeting to order @ 7:00pm

Prayer offered by Johnny Gates

Pledge of Allegiance, led by L. Fitz

Roll call, officials present:      Lou Fitz, Supervisor-266.5040

Vicki Gates, Clerk-510.2597

Brandy Myers, Treasurer-bmyers42780@yahoo.com

                                    Sharon Young, Trustee-266.8432

                                    John Fairbanks, Trustee-266.8023

Agenda-J. Fairbanks-motion to approve agenda as revised; B. Myers seconded; passed 5-0

Minutes approval-J. Fairbanks-motion to approve May 12, 2015 regular meeting minutes;

S. Young seconded; L. Fitz-motion to revise minutes; S. Young seconded; passed 4-1 (V. Gates, no); J. Fairbanks-motion to approve minutes as revised; S. Young seconded; passed 5-0

Board Member Reports:

   L. Fitz, Supervisor

1.      BS&A software “on hold” for assessor, will budget for FY2016

2.      3% increase in Revenue Sharing from Michigan

3.      Grant received from LCCF for $1120 to be used for new flagpole & lighting –J. Fairbanks-motion to approve purchase of flagpole & lighting (credit Building & Grounds Capital Outlay in Budget Amendment); B. Myers seconded; passed 5-0

4.      Resolution offered by L. Fitz for Citizen Recognition of Dave Kott for his work on the LCCF grant; S. Young seconded; passed 5-0

5.      Letter read to show appreciation for Lake County Road Commission’s work on three projects

6.      Letter read to show appreciation for Independent Rural Waste Service for Trash Day help

7.      Trash Day-went well with 110 people getting rid of their household trash; send letter to Lee Young for his help with the front end loader which saved township money

   V. Gates, Clerk

1.      Election Reimbursement for 2015 Special Election=$3197.63

2.      Harper Lake donated $50 for hall lease

3.      MTA class for Money Matters & Better Budgeting on July 15^th –J. Fairbanks-motion to approve V. Gates & B. Myers attending @ $149 each plus book “Building a Better Budget” & mileage; L. Fitz seconded; passed 5-0 (V. Gates canceled class in June with MTA & they will issue credit)

4.      Approval of non-periodical bills

·        J. Fairbanks-motion to approve MTA dues; L. Fitz seconded; passed 5-0

·        Fire dept auxiliary-L. Fitz-motion to table two bills until MTA is contacted to assess legality; V. Gates seconded; passed 5-0 (L. Fitz will call MTA)

·        L. Fitz-motion to pay off Dennis Lisiaus’ pension; S. Young seconded; passed 5-0

·        L. Fitz-motion to approve election supplies from Election Source=$84.13; S. Young seconded; passed 5-0

·        J. Fairbanks-motion to approve two new batteries for tabulator (one for memory pack & one for backup power source for tabulator)=$399; S. Young seconded; passed 5-0

·        J. Fairbanks-motion to approve BBN Ads for Trash Day & Public Hearing for June 20^th; S. Young seconded; passed 5-0

·        J. Fairbanks-motion to approve Aquatic Dr bill for Big Bass Lake SAD treatment=$16,250.65; B. Myers seconded; passed 5-0

5.      Requesting board approval on bills paid in May, including Big Bass Lake SAD-L. Fitz-motion to approve bills; B. Myers seconded; passed 5-0

  B. Myers, Treasurer

1.      Read Treasurer’s report for May-S. Young-motion to accept Treasurer’s report;

L. Fitz seconded; passed 5-0

Public Comments: varied

Dignitary Reports:

·        County Commissioner-J. Fairbanks-discussed the intricacies of housing inmates in a private facility in Lake County, the Judicial slate suggests that the Commissioners budget for medical needs for such inmates because the state will not pay for such needs in a private facility

·        Fire Dept-Marilyn Zdebski- fire department report given; July 12^th @ 12-3pm there will be a Fire Dept Open House @ Irons Station #2 for the public

·        Historical Society-Joyce Durdel-will get the Board minutes from their last meetings; June 23^rd  @ 7pm there will be a public speaker giving history of the SEE Fire Dept

·        Road Committee-Sharon Young-motion to table discussion on road signs until FY2016 budget for 8 road signs on main roads saying “Welcome to Elk Township”; L. Fitz seconded; passed 5-0; S. Young-motion to purchase two handicap signs for town hall parking; V. Gates seconded; passed 5-0 (Building & Grounds Capital Outlay)

Old Business:

·        Website-L. Fitz-motion to table discussion until July meeting; J. Fairbanks seconded; passed 5-0

·        Newsletter draft-L. Fitz will make changes; J. Fairbanks-motion to approve & fund printing & folding of newsletter to go out with taxes July 1^st ; S. Young seconded; passed 5-0

·        Budget workshop date-J. Fairbanks-motion to table until July; L. Fitz seconded (he suggests we think about a mid-March date); passed 5-0

·        Hall & Grounds agreement; V. Gates-motion to table until September & see how the summer goes with leasing hall; J. Fairbanks seconded; passed 5-0

·        Table & Chairs-J. Fairbanks-motion to purchase 30 padded folding chairs & 10 folding legs, rigid tables; S. Young seconded; passed 5-0 (L. Fitz will order; take out of Bldg & Grounds Cap Outlay)

New Business:

·        L4029-2015 Tax Rate Millage Request-V. Gates-motion to approve L4029 & send it to equalization; B. Myers seconded; passed 5-0

·        Household Hazardous Waste (HHW)-J. Fairbanks-motion to send HHW $250; B. Myers seconded; 2-3 roll call vote (B. Myers, J. Fairbanks-Yes; S. Young, V. Gates, L. Fitz-No). Motion failed. L. Fitz-motion to send HHW $100; V. Gates seconded; 5-0 (note: they currently have a large fund balance)

·        Luther Library-offered a board position to any Elk Township resident we would recommend

·        Resolution to update FOIA to be in compliance with new laws-V. Gates-motion to table until July; J. Fairbanks seconded; 2-3 roll call (J. Fairbanks, V. Gates-Yes; B. Myers, L. Fitz, S. Young-No). Motion failed. After time to read through documents-S. Young-motion to approve Resolution to establish policy, procedure, and fee schedules pursuant to the Freedom of Information Act (FOIA) dated June 9, 2015; L. Fitz seconded; passed 5-0

·        MTA focus article to be submitted to MTA-J. Fairbanks-motion to approve; S. Young seconded; passed 5-0

·        Concert in Park-J. Fairbanks-motion to approve hosting a Concert in the Park Ice Cream Social with public funds out of Parks & Recreation to benefit Elk Township residents & friends; V. Gates seconded; passed 5-0

·        Discussion of old shrubs on west side of hall which will need to be replaced in fall

Public Comments:

Varied

S. Young-motion to adjourn; V. Gates seconded; all in favor

Adjourned @ 9:45pm

Respectfully submitted,

Vicki Gates, Clerk       

6.10.15