October Meeting

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 ELK TOWNSHIP                                                              

REGULAR BOARD MEETING

OCTOBER 13, 2015

Lou Fitz, Supervisor, called the meeting to order @ 7:00pm

Moment of silence

Pledge of Allegiance, led by L. Fitz

Roll call, officials present:             Lou Fitz, Supervisor-266.5040

Vicki Gates, Clerk-510.2597

Sharon Young, Trustee-266.8432

                                                John Fairbanks, Trustee-266.8023

                                                Brandy Myers, Treasurer-bmyers42780@yahoo.com

Agenda-S. Young-motion to approve agenda as revised; J. Fairbanks seconded; passed 5-0

Minutes approval-J. Fairbanks-motion to approve September 8, 2015 regular meeting minutes;

S. Young seconded; passed 5-0

Board Member Reports:

   L. Fitz, Supervisor

1.       Citizens’ recognition for Sharon & Jack Puff’s volunteerism

2.       Discussion on phone message & fax machine (fax machine will only allow an incoming fax with a short outgoing phone message)

   V. Gates, Clerk

1.       Election reimbursement for August 4, 2015=$778.96 & May 5, 2015=$3197.63

2.       Budget amendments-J. Fairbanks-motion to amend Election Cost Center for “Miscellaneous Expense” by raising Election Cost Center $454.59, moving same amount from Election Reimbursement & to raise Janitorial $130 & Deputy Clerk $192, moving same amount from Election Reimbursement; V. Gates seconded; passed 5-0

3.       HP instant ink replacement service-not cost effective

4.       Non periodical bills: S. Young-motion to pay Ed Fitzgerald extra $75 for stump removal; J. Fairbanks seconded; passed 5-0; S. Young-motion to pay $176.35 reimbursement to L. Fitz for kitchen sink (materials only, he donated labor); V. Gates seconded; passed 5-0; discussion on issuing a replacement check for Dennis Lisaius, L. Fitz-motion to table until we contact MTA; S. Young seconded; passed 5-0

5.       Requesting board approval on bills paid in September, including Roads-J. Fairbanks-motion to approve bills; S. Young seconded; passed 5-0

6.       Correspondence-7^th Day Adventist Church is requesting hall lease for 18 days at end of March through April-L. Fitz-motion to table until next meeting with the request someone from the church meet with Board at next month’s meeting; S. Young seconded; passed 5-0

  B. Myers, Treasurer

1.       Read Treasurer’s report for September-L. Fitz-motion to accept Treasurer’s report;

S. Young seconded; passed 5-0

Public Comments: various

Dignitary Reports:

·         County Commissioner-J. Fairbanks-Robert Hilts, Sheriff, is retiring November 1st; hired a county administrator from Newaygo county, Toby Lake

·         Assessor-Bob Englebrecht-report given on assessing, answered various questions

·         Fire Dept-Marilyn Zdebski- fire department report given

·         Historical Society-Joyce Durdel-reported that there will be programs in June & August 2016

·         Road Committee-L. Fitz read a resignation letter from Randall Howes

·         Emergency Management-Don Divis-reported on damage assessment for catastrophes

 Old Business:

·         Lake County Website-S. Young-motion to join Lake County website, with the person responsible for a document to be responsible for getting it to the website administrator; L. Fitz seconded; passed 5-0

·         Top soil for cemetery-V. Gates-motion to put money in budget for FY 2016-2017 7 revisit the discussion in the spring; J. Fairbanks seconded; passed 5-0

·         Eagle for hall-L. Fitz will do some more research & talk to Vicki Kasper

·         Land Division Ordinance-L. Fitz-motion to approve the land division ordinance & application; S. Young seconded; passed 4-1 (J. Fairbanks dissenting)

·         Lp Gas contract-S. Young-motion to switch Lp companies to Crystal Flash @ 1.299/gal; J. Fairbanks seconded; passed 5-0 (L. Fitz will contact both companies)

New Business:

·         Unsold property in Elk Twp-J. Fairbanks-motion to refuse property in Land Bank; S. Young seconded; passed 5-0

·         Lake County Hazard Mitigation Plan Resolution-L. Fitz-motion to approve the resolution; S. Young seconded; after discussion, vote failed 0-5; S. Young-motion to table until November meeting; J. Fairbanks seconded; passed 5-0

·         Elk Twp Emergency Management Damage Assessment Team-V. Gates-motion to approve list of members, including Jack & Sharon Puff, Bill & Nancy Sikkenga, Lou Fitz & Joyce Durdel; S. Young seconded; passed 5-0

Public Comments:

Varied

S. Young-motion to adjourn; J. Fairbanks seconded; all in favor

Adjourned @ 9:20pm

Respectfully submitted,

Vicki Gates, Clerk            

10.14.15