September Meeting

APPROVED MINUTES

 ELK TOWNSHIP                                                              

REGULAR BOARD MEETING

SEPTEMBER 8, 2015

Lou Fitz, Supervisor, called the meeting to order @ 7:00pm

Prayer offered by Johnny Gates

Pledge of Allegiance, led by L. Fitz

Roll call, officials present:             Lou Fitz, Supervisor-266.5040

Vicki Gates, Clerk-510.2597

Sharon Young, Trustee-266.8432

                                                John Fairbanks, Trustee-266.8023

                                                Brandy Myers, Treasurer-bmyers42780@yahoo.com

Agenda-J. Fairbanks-motion to approve agenda as revised; S. Young seconded; passed 5-0

Minutes approval-S. Young-motion to approve August 11, 2015 regular meeting minutes;

L. Fitz seconded; passed 5-0

Board Member Reports:

   L. Fitz, Supervisor

1.       Representative Bumstead will be at Na-Tah-Ka on September 25^th  from 11am-noon

2.       Citizens’ recognition resolutions-Dave McIntire-resolution offered by V. Gates; S. Young seconded; passed 5-0; Jack Puff-resolution offered by L. Fitz; B. Myers seconded; passed 5-0; Sharon Puff-resolution offered by L. Fitz; S. Young seconded; passed 5-0

3.       National Forest Service ribbon cutting @ 1pm on September 21^st @ Baldwin/White Cloud District Ranger Station on M-37, open house to follow until 6pm

4.       Lake County Township Association meeting-July Board of Review only needs to be posted, not published; next meeting will be held @ Webber on Oct 22^nd @ 7:30pm

   V. Gates, Clerk

1.       Election reimbursement for August 4, 2015=$778.96

2.       Budget amendments-J. Fairbanks-motion to amend line item for “Miscellaneous Expense” by raising 101-101-956 $14,251.52, moving same amount from Miscellaneous Income; L. Fitz seconded; passed 5-0; L. Fitz-motion to amend line item for “Parks & Recreation” by raising 101-751-800 $25, moving same amount from Unallocated Savings; S. Young seconded; passed 5-0

3.       Irons Bottle Gas-price protection vs. pre-buy-L. Fitz-motion to table until October for further information; V. Gates seconded; passed 5-0

4.       Sage checks & envelopes-J. Fairbanks-motion to approve purchase of checks, envelopes, W2s, 1099s from Sage; S. Young seconded; passed 5-0 (up to $300)

5.       HP instant ink replacement service-S. Young-motion to approve service for office printers; J. Fairbanks seconded; passed 5-0

6.       4 drawer locking file cabinet-J. Fairbanks-motion to approve purchase from Jackpine ($223); S. Young seconded; passed 5-0

7.       Requesting board approval on bills paid in August, including Big Bass Lake SAD-L. Fitz-motion to approve bills; J. Fairbanks seconded; passed 5-0

8.       Correspondence

  B. Myers, Treasurer

1.       Read Treasurer’s report for August-S. Young-motion to accept Treasurer’s report;

J. Fairbanks seconded; passed 5-0

Public Comments: varied, including Don Divit who introduced himself as the director of Emergency Management

Dignitary Reports:

·         County Commissioner-J. Fairbanks-commissioners voted to roll back the ambulance millage for 1 year due to the fund balance; deputy building in Baldwin is leveled; still looking for a county administrator

·         Fire Dept-Marilyn Zdebski- fire department report given

·         Road Committee-still need more members

 Old Business:

·         Hall & Grounds access-B. Myers-motion to table indefinitely until need arises; S. Young seconded; passed 4-1 (L. Fitz dissenting)

·         Trash Bins-L. Fitz is still trying to get a hold of Floyd Cadwell from A1 Services; L. Fitz-motion to table discussion until October meeting; B. Myers seconded; failed 2-3; J. Fairbanks-motion to direct Board to instruct citizens to keep their garbage in front of their homes via the November newsletter unless A1 Services comes up with a more suitable plan; S. Young seconded; passed 5-0

·         Lake County Website-L. Fitz-motion to table until October meeting; B. Myers seconded; passed 5-0

·         Fire Dept Central Station Committee-S. Young-motion to appoint Bill Sikkenga, Dave McIntire & L. Fitz to Elk Twp SEE F.D. committee; J. Fairbanks seconded; passed 5-0

·         Old township records-J. Fairbanks would like to bring old records back to hall this winter & straighten them out chronologically

·         Top soil for cemetery-J. Fairbanks-motion to table until October; V. Gates seconded; passed 5-0

·         Recorder for meetings-J. Fairbanks-motion to remove this item from agenda discussion; B. Myers seconded; passed 3-2 (L. Fitz & S. Young dissenting)

New Business:

·         Luther Library Board-J. Fairbanks-motion to appoint Jill Racine to the Luther Library Board; S. Young seconded; passed 5-0

·         Land division ordinance-V. Gates-motion to table this until October meeting with the request that Bob Englebrecht be present for the discussion; J. Fairbanks seconded; passed 5-0

·         Tree removal-L. Fitz-motion to approve up to $900 for a contractor to remove large, dead tree from cemetery and grind stump & roots; B. Myers seconded; passed 5-0

·         Lake County Solid Waste Management Plan Updated-J. Fairbanks-motion to approve the amendment; L. Fitz seconded; passed 5-0

·         MTA book-J. Fairbanks-motion to approve purchase of MTA’s book of the month, “On-Call Fire Departments: The Township Board’s Responsibilities”; B. Myers seconded; passed 5-0

·         Eagle-discussion regarding purchasing & putting an eagle on the township hall; J. Fairbanks-motion to table discussion until October; B. Myers seconded; passed 5-0

Public Comments:

Varied

S. Young-motion to adjourn; V. Gates seconded; all in favor

Adjourned @ 9:21pm

Respectfully submitted,

Vicki Gates, Clerk            

9.9.15