ELK TOWNSHIP
SPECIAL MEETING
APRIL 9, 2013
Lou Fitz, Supervisor, called the meeting to order with a moment of
silence
Pledge led by L. Fitz
All Board Members present: Lou
Fitz, Supervisor 266.5040
Vicki
Gates, Clerk 266.8248
Brandy
Myers, Treasurer 970.9030
Sharon
Young, Trustee 266.8432
John
Fairbanks, Trustee 266.8023
Agenda revisions-add a Credit Card Resolution to Old Business; move New
Computer & accessories for Clerk to Old Business
Approval of Previous Meeting Minutes-motion offered by S. Young to
approve April 2, 2013 Special Meeting; seconded by J. Fairbanks; motion passed
with all in favor
Supervisor-L. Fitz-contacted Independent Rural Waste to change trash
day to July 13th from 9-1pm
Blossom Fairbanks
resigned from the Cemetery Committee-S. Young motion to accept resignation; B.
Myers seconded; motion passed 4-0-1 (J. Fairbanks abstained)
Ruth Lorenger to
replace Blossom Fairbanks on Cemetery Committee-motion offered by J. Fairbanks;
seconded by S. Young; motion passed with all in favor
Clerk-for Board info-our insurance has a $250 deductible, and copier to
replace old Canon that went out with a power surge cost $226; Harper Lake
Association has requested to use town hall for their meeting May 25, 2013 from
8:30-11:30am; there will be a retirement party for Gus Motzer on May 6, 2013
from 2-5pm @ Equalization Department in Baldwin
Trustees-S. Young-would like the township to think about using
Independent Rural Waste for trash pick up
Public Comment-
Questions regarding why regular township business is being discussed
during a special meeting; other comments in favor of building project;
questions regarding what a “Junk Ordinance” would include; Johnny Gates
presented a “new” building plan which would construct the new addition in an
“L” configuration on the back of original building
Old Business-
·
Credit Card Resolution to empower Clerk &
Treasurer to use a debit card for easier transactions on line & at
businesses that will allow for tax exempt purchases-motion offered to adopt
such resolution by J. Fairbanks, S. Young seconded; motion passed by roll call
vote; all in favor
·
J. Fairbanks received a quote from Nordlund for
a bid to include structural documents for a building plan= $1500; Abonmarche
declined to bid; still waiting for Ivan Peterson’s bid
After much Board discussion-V. Gates made motion to table township hall
building plan discussion until May; seconded by B. Myers; roll call vote-J.
Fairbanks, No; B. Myers, Yes; L. Fitz, No; V. Gates, Yes; S. Young, No; motion
failed
Discussion continued with public involvement-many people want to see a
counter area in the addition to help serve the public; some discussion
involving furnace issues; other people mentioned they would like to see the
board act sooner, rather than later in addressing building plans
J. Fairbanks asked for a raise of hands from the public- out of 12
citizens-6 wanted an “L” shape configurations, and 4 wanted the straight back;
7 citizens wanted the new addition to be constructed on a concrete slab, while
2 wanted wooden floor construction; most all wanted a steel roof; aluminum
soffit fascia was preferred; 6 panel pine interior doors preferred; brick/block
to match original design for outer “siding”, but public wanted an allowance for
siding; 5/12 - 6/12 pitch for roof; windows to match the original construction;
outer doors to match the new door on west side of building; steel door for fire
safe room & fireproof paint for document room; 6 panel doors for bathroom
S. Young-motion to close discussion to public, J. Fairbanks seconded;
motion passed 4-1 (V. Gates, No)
V. Gates-motion to investigate an “L” plan construction to get
structural drawings as well as a straight back plan; B. Myers seconded…after
discussion, V. Gates rescinded motion & B. Myers rescinded second
V. Gates-motion to allow J. Fairbanks to create a project manual in
order to get estimates on two (2) building plans; B. Myers seconded; motion
passed with all in favor
Board would like to publish an ad in the Bulletin Board News for
estimates on building plans for week of April 18th
L. Fitz offered motion to adopt a timeline for Elk Township Hall
Renovations; S. Young seconded; after discussion, motion passed 4-1 (V. Gates,
No)
·
New Computer & accessories for Clerk-motion
offered by J. Fairbanks, not to exceed $700; L. Fitz seconded; motion passed
with all in favor
New Business
·
Junk/Dangerous/Dilapidated Buildings/Civil
Infractions Ordinances
S. Young-motion to table discussion and put in files for a future date;
L. Fitz seconded; motion passed by roll call vote-> Fitz, Yes; S. Young,
Yes; J. Fairbanks, No; V. Gates, Yes; B. Myers, Yes
·
Cemetery Ordinance
S. Young-motion to allow Clerk to “clean up” the Cemetery Ordinance
based on the Cemetery Committee’s recommendations and bring back to the Board;
J. Fairbanks seconded; motion passed with all in favor
Public Comments
S. Young-motion to adjourn, J. Fairbanks seconded; all in favor
Meeting adjourned @ approximately 9:30pm
Respectfully submitted,
Vicki Gates, Clerk
4.12.13
No comments:
Post a Comment