Since people are asking...
TRASH DAY @ SKINNER PARK
9-1pm
JULY 13, 2013
EVERYONE IN LINE BY 1pm WILL
GET A CHANCE TO DUMP THEIR TRASH
INDEPENDENT RURAL WASTE MANAGEMENT
WILL PROVIDE COMPACTORS & DUMPSTERS
Wednesday, April 17, 2013
Saturday, April 13, 2013
Building Dialogue continues...
Well, talks move forward with a LLLLOOOONNNGGGG meeting of building renovations...
of the 12 citizens attending, all seemed in favor of a small renovation to the original building...
this means all the building will have to come up to code,
including electrical which we all know needs improvements...
and handicap accessible bathrooms...
removal of the "old woodshed" attached to the back of the large meeting room...
addition of either a "straight back" 32' x 22' room for offices, bathrooms, small kitchen, mechanical area, and fire safe document room...
or...
addition of an "L" construction including a 12' x 24' area including bathrooms & small kitchen area & a 32' x 24' room for offices, mechanical area, and fire safe document room...
since so much time was spent hashing & rehashing building plans, the ordinances were not discussed
of the 12 citizens attending, all seemed in favor of a small renovation to the original building...
this means all the building will have to come up to code,
including electrical which we all know needs improvements...
and handicap accessible bathrooms...
removal of the "old woodshed" attached to the back of the large meeting room...
addition of either a "straight back" 32' x 22' room for offices, bathrooms, small kitchen, mechanical area, and fire safe document room...
or...
addition of an "L" construction including a 12' x 24' area including bathrooms & small kitchen area & a 32' x 24' room for offices, mechanical area, and fire safe document room...
since so much time was spent hashing & rehashing building plans, the ordinances were not discussed
April 9, 2013 Special Meeting
ELK TOWNSHIP
SPECIAL MEETING
APRIL 9, 2013
Lou Fitz, Supervisor, called the meeting to order with a moment of
silence
Pledge led by L. Fitz
All Board Members present: Lou
Fitz, Supervisor 266.5040
Vicki
Gates, Clerk 266.8248
Brandy
Myers, Treasurer 970.9030
Sharon
Young, Trustee 266.8432
John
Fairbanks, Trustee 266.8023
Agenda revisions-add a Credit Card Resolution to Old Business; move New
Computer & accessories for Clerk to Old Business
Approval of Previous Meeting Minutes-motion offered by S. Young to
approve April 2, 2013 Special Meeting; seconded by J. Fairbanks; motion passed
with all in favor
Supervisor-L. Fitz-contacted Independent Rural Waste to change trash
day to July 13th from 9-1pm
Blossom Fairbanks
resigned from the Cemetery Committee-S. Young motion to accept resignation; B.
Myers seconded; motion passed 4-0-1 (J. Fairbanks abstained)
Ruth Lorenger to
replace Blossom Fairbanks on Cemetery Committee-motion offered by J. Fairbanks;
seconded by S. Young; motion passed with all in favor
Clerk-for Board info-our insurance has a $250 deductible, and copier to
replace old Canon that went out with a power surge cost $226; Harper Lake
Association has requested to use town hall for their meeting May 25, 2013 from
8:30-11:30am; there will be a retirement party for Gus Motzer on May 6, 2013
from 2-5pm @ Equalization Department in Baldwin
Trustees-S. Young-would like the township to think about using
Independent Rural Waste for trash pick up
Public Comment-
Questions regarding why regular township business is being discussed
during a special meeting; other comments in favor of building project;
questions regarding what a “Junk Ordinance” would include; Johnny Gates
presented a “new” building plan which would construct the new addition in an
“L” configuration on the back of original building
Old Business-
·
Credit Card Resolution to empower Clerk &
Treasurer to use a debit card for easier transactions on line & at
businesses that will allow for tax exempt purchases-motion offered to adopt
such resolution by J. Fairbanks, S. Young seconded; motion passed by roll call
vote; all in favor
·
J. Fairbanks received a quote from Nordlund for
a bid to include structural documents for a building plan= $1500; Abonmarche
declined to bid; still waiting for Ivan Peterson’s bid
After much Board discussion-V. Gates made motion to table township hall
building plan discussion until May; seconded by B. Myers; roll call vote-J.
Fairbanks, No; B. Myers, Yes; L. Fitz, No; V. Gates, Yes; S. Young, No; motion
failed
Discussion continued with public involvement-many people want to see a
counter area in the addition to help serve the public; some discussion
involving furnace issues; other people mentioned they would like to see the
board act sooner, rather than later in addressing building plans
J. Fairbanks asked for a raise of hands from the public- out of 12
citizens-6 wanted an “L” shape configurations, and 4 wanted the straight back;
7 citizens wanted the new addition to be constructed on a concrete slab, while
2 wanted wooden floor construction; most all wanted a steel roof; aluminum
soffit fascia was preferred; 6 panel pine interior doors preferred; brick/block
to match original design for outer “siding”, but public wanted an allowance for
siding; 5/12 - 6/12 pitch for roof; windows to match the original construction;
outer doors to match the new door on west side of building; steel door for fire
safe room & fireproof paint for document room; 6 panel doors for bathroom
S. Young-motion to close discussion to public, J. Fairbanks seconded;
motion passed 4-1 (V. Gates, No)
V. Gates-motion to investigate an “L” plan construction to get
structural drawings as well as a straight back plan; B. Myers seconded…after
discussion, V. Gates rescinded motion & B. Myers rescinded second
V. Gates-motion to allow J. Fairbanks to create a project manual in
order to get estimates on two (2) building plans; B. Myers seconded; motion
passed with all in favor
Board would like to publish an ad in the Bulletin Board News for
estimates on building plans for week of April 18th
L. Fitz offered motion to adopt a timeline for Elk Township Hall
Renovations; S. Young seconded; after discussion, motion passed 4-1 (V. Gates,
No)
·
New Computer & accessories for Clerk-motion
offered by J. Fairbanks, not to exceed $700; L. Fitz seconded; motion passed
with all in favor
New Business
·
Junk/Dangerous/Dilapidated Buildings/Civil
Infractions Ordinances
S. Young-motion to table discussion and put in files for a future date;
L. Fitz seconded; motion passed by roll call vote-> Fitz, Yes; S. Young,
Yes; J. Fairbanks, No; V. Gates, Yes; B. Myers, Yes
·
Cemetery Ordinance
S. Young-motion to allow Clerk to “clean up” the Cemetery Ordinance
based on the Cemetery Committee’s recommendations and bring back to the Board;
J. Fairbanks seconded; motion passed with all in favor
Public Comments
S. Young-motion to adjourn, J. Fairbanks seconded; all in favor
Meeting adjourned @ approximately 9:30pm
Respectfully submitted,
Vicki Gates, Clerk
4.12.13
Thursday, April 4, 2013
Next meeting...
The next special meeting of the Elk Township Board will be Tuesday, April 9th @ 7pm:
topics include:
Building renovations
Cemetery ordinance
Junk & dilapidated buildings ordinance
topics include:
Building renovations
Cemetery ordinance
Junk & dilapidated buildings ordinance
and just the skinny take...
Three (3) meetings within a week, and I can fully understand why you didn't attend all of them.
So, what you might want to know:
@ the Annual Meeting of the electors (the only time the public can vote-kinda rotten I know), the public decided to give your Clerk a raise of $1,000
@ the Budget Meeting a final budget was adopted with $135,000 being allocated for possible building renovations, and final proposed budget figures were $152,115 with only $129,465.37 being spent last fiscal year (that of course is in addition to the building fund spoken of above)
@ the Special Meeting to discuss possible building renovations, all the public was in favor of a modest addition which would replace & expand the back part of the building (including bathrooms, a small kitchen, a fire proof room for historical & township documents, and open office space)
More meetings to discuss building renovations to be announced, so keep tuned & informed
So, what you might want to know:
@ the Annual Meeting of the electors (the only time the public can vote-kinda rotten I know), the public decided to give your Clerk a raise of $1,000
@ the Budget Meeting a final budget was adopted with $135,000 being allocated for possible building renovations, and final proposed budget figures were $152,115 with only $129,465.37 being spent last fiscal year (that of course is in addition to the building fund spoken of above)
@ the Special Meeting to discuss possible building renovations, all the public was in favor of a modest addition which would replace & expand the back part of the building (including bathrooms, a small kitchen, a fire proof room for historical & township documents, and open office space)
More meetings to discuss building renovations to be announced, so keep tuned & informed
SPECIAL BUILDING MEETING
ELK TOWNSHIP
SPECIAL MEETING
APRIL 2, 2013
Lou Fitz, Supervisor, called the meeting to order with a moment of
silence
Pledge led by L. Fitz
All Board Members present: Lou
Fitz
Vicki
Gates
Brandy
Myers
Sharon
Young
John
Fairbanks
New Business
·
Resolution for Compensation-
Trustees-$95 Per Diem/Per
Meeting. Reimbursement for mileage & meals when on township business other
than regular meetings; motion to adopt offered by L. Fitz; seconded by B.
Myers; roll call vote: L. Fitz-Yes; V. Gates-Yes; B. Myers-Yes; S.
Young-Abstain; J. Fairbanks-No
Passed
·
Resolution for Compensation-
Board of Review-$45
for morning sessions which end at noon; $45 for afternoon sessions; includes
meals for members when sessions over lunch time or dinner time; mileage will be
provided when on township business other than regular meetings; motion to adopt
offered by J. Fairbanks; seconded by S. Young; passed by roll call vote; all in
favor
·
Revisit Trash Day-
Since tax statements
do not go out until July 1st, J. Fairbanks offered motion to move
trash day to July 13, 2013; seconded by B. Myers; after discussion motion
passed with all in favor
·
Discussion on Township Hall renovations-
After much, much
discussion (including public input in a type of town hall open forum) a motion
was offered by S. Young to assign J. Fairbanks as project manager to solicit
bids from engineers for working drawings for a modest addition to the existing
building (two different drawings consisting of approximately 24x32 foot
addition straight out the back of the town hall, and another of approximately
24x32 foot addition which would turn and make an “L” at the back of the town
hall); seconded by B. Myers; passed 4-0-1 with J. Fairbanks abstaining
S. Young-motion to adjourn, B. Myers seconded; all in favor
Meeting adjourned @ 8:30pm
Respectfully submitted,
Vicki Gates, Clerk
4.3.13
ANNUAL BUDGET HEARING
ELK TOWNSHIP
ANNUAL BUDGET HEARING
March 30, 2013
Lou Fitz, Supervisor, called the meeting to order @ 10:30am with a
moment of silence
L. Fitz led the Pledge of Allegiance
Members present: Lou
Fitz, Supervisor
Vicki
Gates, Clerk
Brandy
Myers, Treasurer
John
Fairbanks, Trustee
Members absent: Sharon
Young, Trustee
Minutes-motion to approve Annual Budget minutes from March 31, 2012, offered
by J. Fairbanks, L. Fitz-seconded; all in favor
Proposed budget for 2013-2014 fiscal year, beginning April 1, 2013
Various public comments ensued, including that the trustees remain as a
per diem/per day wage @ $95 as reflected in the budget; fishing season begins
in April so why not have the porta-potty brought in for April; sign discussed
for the park area & porta-potty so public knows who provided the services;
Board of Review schooling would be beneficial for all Board of Review members;
changed some line items per decisions at Annual Meeting
J. Fairbanks offered motion to approve budget, B. Myers seconded; all
in favor by roll call vote
L. Fitz thanked Johnel Buckingham & Joyce Durdel for the goodies
& coffee; also reminded public about upcoming special meetings: April 2, 2013 to discuss township hall
renovations & estimates;
April 9, 2013 to discuss a new Cemetery Ordinance & possible Junk
Ordinance
Adjourn-motion to adjourn offered by V. Gates, J. Fairbanks seconded;
all in favor-adjourned @ 11:30am
Respectfully submitted,
Vicki Gates, Clerk
4.2.13
ANNUAL MEETING OF ELECTORS
ELK TOWNSHIP
ANNUAL MEETING
March 30, 2013
Lou Fitz, Supervisor, called the meeting to order with a moment of
silence @ 10am
L. Fitz led the Pledge of Allegiance
Board present: Lou Fitz,
Supervisor
Vicki
Gates, Clerk
Brandy
Myers, Treasurer
John
Fairbanks, Trustee
Board absent: Sharon Young,
Trustee
Minutes-motion to approve Annual Meeting minutes of March 31, 2012
offered by Roger Buckingham, elector; seconded Johnel Buckingham, elector; all
in favor
Board Member reports:
Supervisor-L. Fitz-State of the Township report
Clerk-V. Gates-Statement of Income & Retained Earnings report
Treasurer-B. Myers-motion to accept the treasurer’s report offered by
Johnel Buckingham, elector; seconded by Joyce Durdel, elector; all in favor
Public Comment:
Roger Buckingham commended board for awarding contractual bids for
2013-2014 fiscal year to those people who provide their own equipment
Salary Resolutions:
Supervisor-motion to accept current salary for Supervisor @ $8,500
offered by Rich Wierengo, elector; seconded by Roger Buckingham, elector; all
in favor
Clerk-motion to increase Clerk’s salary by $500 offered by Joyce
Durdel, elector; seconded by Johnel Buckingham, elector; after discussion
regarding difference between Treasurer’s salary & Clerk’s salary, and money
saved by Clerk utilizing the PeachTree/Sage software program to do quarterly
& year end tax documents, Joyce Durdel amended her motion to increase the
Clerk’s salary by $1000 to a yearly total of $10,500; Johnel Buckinham
seconded; all in favor
Treasurer-motion to accept current salary for Treasurer @ $11,500
offered by Roger Buckingham, elector; seconded by Armas Soorus; all in favor
Adjourn-motion offered by Roger Buckingham, elector; seconded by Joyce
Durdel, elector; all in favor
Respectfully submitted,
Vicki Gates, Clerk
4.1.13
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