Budget Review Meeting

Meeting of the Board for purpose of Budget Review, and any other business necessary before the Annual meeting, called for March 17, 2015 @ 7pm @ town hall

March Regular Meeting

 DRAFT                      ELK TOWNSHIP                  DRAFT

REGULAR BOARD MEETING

MARCH 10, 2015

Lou Fitz, Supervisor, called the meeting to order @ 7:00pm

Prayer offered by Johnny Gates

Pledge of Allegiance, led by L. Fitz

Roll call, officials present:      Lou Fitz, Supervisor-266.5040

Vicki Gates, Clerk-510.2597

Brandy Myers, Treasurer-bmyers42780@yahoo.com

                                    Sharon Young, Trustee-266.8432

Officials absent:          John Fairbanks, Trustee-266.8023

Agenda-L. Fitz-motion to approve agenda as revised; B. Myers seconded; passed 4-0

Minutes approval-V. Gates-motion to approve February 10, 2015 regular meeting minutes;

B. Myers seconded; passed 3-0-1 (S. Young abstained as she was absent last month)

Board Member Reports:

   L. Fitz, Supervisor

1.      Road Brining request sent to Lake County Road Commission

2.      ORV meeting update-12 mile rd is now open only on south side, eastbound traffic only

3.      Irons Lp gas company contacted to reduce bill & make sure to keep full

4.      GLE grant denied (as reported last month)

5.      May 5, 2015 will be a special election

6.      Board of Review organizational meeting-Don Arquette re-elected as chairman; Karen Fickies elected as vice-chairman

   V. Gates, Clerk

1.      Need ad for the budget hearing & annual meeting scheduled the end of March-S. Young-motion to put an ad in the Bulletin Board News for these two meetings; L. Fitz seconded; passed 4-0

2.      Would like to put an ad in the Bulletin Board News for the May election-S. Young-motion to put such ad in BBN; B. Myers seconded; passed 4-0

3.      Approval of non-periodical bills (including Lake County Area Township Association billing for Board of Review ads in Lake County Star)-L. Fitz-motion to approve; S. Young seconded; passed 4-0

4.      Requesting board approval on bills paid in February-L. Fitz-motion to approve bills; S. Young seconded; passed 4-0

5.      Accounting document shows that the building upgrades cost $136,859.17 for fiscal year ending 3/31/15; and $40,928.99 for fiscal year ending 3/31/15

  B. Myers, Treasurer

1.      Read Treasurer’s report for February-S. Young-motion to accept Treasurer’s report;

V. Gates seconded; passed 4-0

2.      Need to put money into our West Shore Money Market to avoid a “dormant” fee-S. Young-motion to write a $1 check from General Fund to go to our West Shore Money Market; L. Fitz seconded; passed 4-0

S. Young, Trustee-next area township meeting will be in Yates on April 23^rd @ 7:30pm

Public Comments:

Varied-S. Young-motion to allocate $20 for a planter for the office to be purchased by Sharon Puff; B. Myers seconded; passed 4-0

Dignitary Reports:

·         Rick Haslock-Lake County Road Commissioner for Elk Township; various projects in this area

·         Fire Dept-Marilyn Zdebski- fire department report given

·         Historical Society-Joyce Durdel-would like a printed copy of credits & debits for Historical S.

Old Business:

·         Economic Development Resolution-S. Young-motion to table until May meeting; B. Myers seconded; passed 3-1 (L. Fitz, no)

·         Calendar Resolution-L. Fitz-motion to adopt yearly calendar, including regular meetings & Board of Review dates; B. Myers seconded; discussion ensued concerning the March meeting date conflicting with the 2016 Presidential primary, it was suggested we move the March meeting to Thursday that same week (March 10);  adopted 3-0-1 (J. Fairbanks absent)

·         Budget workshop-tweaked some more figures; S. Young-motion to hold another budget review March 17^th @ 7pm; L. Fitz seconded; passed 4-0

·         Aerial photography-B. Myers-offered a resolution to contribute $2,677.78 payable in two installments; motion failed due to lack of second

·         Installation of door closures-S. Young-motion to approve $210 for Basic Services North to install 3 door closures; L. Fitz seconded; passed 4-0

·         Contract laborers-S. Young-motion to renew current contracts at same rate as last year; B. Myers seconded; passed 4-0 (L. Fitz said he would make up contracts)

New Business:

·         Fire Dept Millage renewal for operating expenses-L. Fitz-motion to table until May meeting; S. Young seconded; passed 4-0

·         Porta-jon schedule-V. Gates-motion to fund the use of a porta-jon on township property from April 1-Oct 31; B. Myers seconded; passed 4-0 (V. Gates will call)

·         Trustees compensation-V. Gates-motion to table until May meeting; B. Myers seconded; passed 3-0-1 (S. Young abstained)

Public Comments:

Varied

S. Young-motion to adjourn; V. Gates seconded; all in favor

Adjourned @ 9:52pm

Respectfully submitted,

Vicki Gates, Clerk       

3.11.15