Addition Progresses

Ground Breaking for New Addition to Township Hall

what: ground breaking for an addition to township hall
when: October 8, 2013 @ 6pm
where: Elk Township Hall
why: because we can
who: anyone who is anyone
how: remains to be seen

and more minutes...another special meeting

ELK TOWNSHIP

SPECIAL MEETING

SEPTEMBER 26, 2013

Lou Fitz, Supervisor, called the meeting to order with a moment of silence

Pledge led by Lou Fitz

All Board Members present:      Lou Fitz 266.5040

Brandy Myers 970.9030

Sharon Young 266.8432

John Fairbanks 266.8023

Board Members absent: Vicki Gates 266.8248, due to family obligations

Agenda revisions-none

Public Comment-none

New Business

·         Review old bid from G.E. Johnson from Reed City: Base bid=$133,351.20

·         Discussion ensued by Board at last meeting about possible changes to the bid in order to reduce costs. Fax from G. E. Johnson Construction:

o   It was discussed at bid opening item to credit off base price and this work to be completed by owner. These items are a labor and material credit to the township:

§  All painting and door finishes –$2,800

§  Cabinets and tops -$3,300

§  All interior doors, locksets and all woodwork  -$3,411

§  Kitchen sink to standard sink  -$550

§  Reinstall toilet room accessories  -$280

o    The door credit also includes the fire doors at two locations

o   These credits total -$10,341.00

o   Which makes the new base bid $123,010.20

·         Performance bond; required by law: Johnson’s insurance company charges him $1328.40, he adds an additional charge to the township of $200, making the total bid, with the performance bond $124,538.60

·         Board discussion about the performance bond: It’s the law, has to be done, not as high of a price that was thought it would be

·         Discussion opened up to public:

o   Kevin Walsh of Heritage Bay – Commends the board for finally being able to resolve this long time issue

o   Joyce Durdel – States she is 100% behind the board, willing to volunteer in any way she can

·         Lou Fitz-motion for Elk Township to enter into a contract with G.E. Johnson Construction, Inc. of Reed City MI., to build a 1,056 sq. ft. addition onto the existing Elk Township Hall based on plans and specifications dated 8/13/13 and provided by Nordlund & Associates, Inc. The bid submitted by G. E. Johnson Construction, Inc. in the amount of $123,010.20, dated 9/25/2013, an amount revised from the original bid of $133,351.20 and dated 9/24/2013, is accepted. Additionally, the G. E. Johnson Construction will provide a payment and performance bond to meet bonding requirements as stated in MCL 129.201. The cost for this bond is $1,528.40, bringing the bid total to $124,538.60.  This phase of the Township Hall renovation is not to exceed $126,000.00 without further approval of the Elk Township Board. Construction can begin immediately as Board approval of this motion constitutes a verbal contract between Elk Township and G. E. Johnson Construction, Inc. A final, written contract is to be composed by John Fairbanks, Board Trustee and Building Project Manager, and G. E. Johnson Construction, Inc., represented by Troy Johnson, to be presented to the Elk Township Board for signatures at the regular meeting of the Elk Township Board on Oct. 8, 2013. Sharon Young seconded; roll call vote: John Fairbanks, Yes; Brandy Myers, Yes; Sharon Young, yes; Vicki Gates, absent; Lou Fitz, Yes; motion passed.

·         Discussion: Sharon Young & Brandy Myers – Wiring in the existing building must also be taken care of, all agree. Existing building must be brought up to date in order to get a County Certificate

·         Lou will call G. E. Johnson Construction to let them know the Board’s approval

·         Historical Society will be contacted to get the “long-timers” of Elk Township to participate in a groundbreaking ceremony to be held at the regular monthly meeting held Oct. 8^th 2013

·         Public Comment:

o   When do we start?

o   Lou will call G. E. Johnson Construction and find out

·         John Fairbanks-motion to adjourn meeting, Sharon Young seconded; all in favor. Meeting adjourned @ 7:21pm

Respectfully submitted,

Bonnie Knysz

Temporary Secretary

10.02.13