ELK TOWNSHIP
REGULAR BOARD MEETING
JULY 8, 2014
Lou Fitz, Supervisor,
called the meeting to order @ 7:00pm
Observed a moment of
silence
Pledge of Allegiance, led
by L. Fitz
Roll call, officials
present: Lou Fitz,
Supervisor-266.5040
Vicki Gates, Clerk-510.2597
Brandy Myers, Treasurer-bmyers42780@yahoo.com
Sharon Young,
Trustee-266.8432
John Fairbanks, Trustee-266.8023
S. Young-motion to approve
the agenda as revised; L. Fitz seconded; passed 5-0
Minutes approval-L.
Fitz-motion to amend minutes (revisions provided to Clerk); S. Young seconded;
passed 3-1-1 (V. Gates, no; J. Fairbanks abstained)
S. Young -motion to
approve June 10, 2014 Regular meeting minutes as amended; L. Fitz seconded;
passed 4-0-1 (J. Fairbanks abstained)
Board Member Reports:
L. Fitz, Supervisor
1.
Letter to Dan
Holland, Equalization director, to maintain the Big Bass Lake & Midget Lake
SADs on summer tax roll
2.
Eagle Scout
project completed by Austin McIntire with many thanks for beautifying our
township grounds
3.
Building project
update-volunteers needed for certain items
4.
Lake County
library informational meeting, Thurs, July 24 @ 7pm @ Skinner Park
V. Gates, Clerk
1.
Received METRO
monies to be used for road upkeep & lighting ($3,322.28)
2.
Received
reimbursement for school election ($1621.34)
3.
Successfully
created a Test Ballot Chart through Election Source, saving township $70
4.
Next election is
Gubernatorial Primary on August 5, 2014
5.
Completing online
Continuing Education for Clerks to maintain accreditation
6.
Invoiced Eden
township for $103.81 for ½ of Duane Dewey signs
7.
Audit completed
with a caution from Ryan Howell of Baird, Cotter & Bishop to pay payroll
on, or before, first of every month for preceding month (he maintains payroll
may be paid any time for the existing month after the meeting for that month);
per Board consensus, Clerk will begin paying at end of month instead of
beginning of following month (this will result in two payroll payments in July)
8.
Requesting Board
approval on bills paid in June, including Big Bass Lake SAD- S. Young -motion
to approve bills paid; L. Fitz seconded; passed 4-1 (J. Fairbanks, no)
9.
Information to
Board that we are over budget on building project-L. Fitz would like the payments
to Walt Adams (for pump); Fischer Corporation (for parking lot improvements;
and office chairs (which are in the meeting room) to be reclassified
10. Apprised Board of IRS Notice of Levy against
Independent Rural Waste Service; since we have an outstanding bill for our
Trash Day clean up, we are obligated to pay the entire amount to the IRS; L.
Fitz produced a letter from IRWS cancelling the contract for the Trash Day and
recommending A1 Services to complete the contract (it must be noted that Trash
Day was June 7, 2014); after much discussion S. Young-motion to table the
contract & bill from IRWS until we have contacted a lawyer (Board directed
Clerk to call Clifford Bloom); B. Myers seconded; all in favor by roll call
vote
V. Gates-motion to recess
meeting; L. Fitz seconded; all in favor
Meeting reconvened @ 8pm
B. Myers, Treasurer
Read
Treasurer’s report for June-J. Fairbanks-motion to accept Treasurer’s report; S.
Young seconded; passed 5-0
J. Fairbanks, Trustee
Be on the lookout for a full size late 90s model, white,
beat up GM vehicle which is believed to be dumping household items in the woods
on Federal lands; contact L. Fitz or J. Fairbanks with information
Public Comments:
Charlene Krygier-yellow
bags seem to be out of control following the holiday weekend
Judy Bass-suggestion for
Clerk to copy correspondence for the Board
Marilyn Zdebski-push to
keep our Post Office open; fill out the survey from USPS
Sharon Puff-building fund
is for the building
Dignitary Reports:
·
County
Commissioner-J. Fairbanks-county pension plan is 80% funded; they are looking
at various plans for a new road patrol building; EPA has a bill in subcommittee
which would extend the EPA’s reach with a redefinition of “waterway,” the
citizens would like the bill #
·
Fire Dept-Marilyn
Zdebski- fire department report given
Old Business:
·
V. Gates-motion
to table the Big Bass Lake SAD hearing dates until August 12th
meeting; J. Fairbanks seconded; approved 5-0
New Business:
·
Resolution for
use of the Elk Township hall & facilities-J. Fairbanks-motion to adopt
resolution (the resolution calls for a charge of $60 to non-residents & a
security deposit of $60 for both residents & non-residents, this supersedes
the motion last month setting the pricing @ $50); S. Young seconded; passed by
roll call vote 5-0
·
Lease
agreement-J. Fairbanks-motion to adopt the Elk Township Hall and Facility Lease
Agreement as written; S. Young seconded (although noted that she is
uncomfortable with no fee for residents); passed by roll call vote 5-0
·
Rules &
Regulations for hall & facility use-J. Fairbanks-motion to adopt such rules
& regulations; L. Fitz seconded; passed by roll call vote 5-0
Public Comment:
Judy Bass-thanked L. Fitz
for meeting with the Big Bass Lake Association to help with the petition
signatures
J. Fairbanks-mentioned
that Sauble Twp is no longer offering recycling and wondered about the contract;
we are paid up and no monies are owed either way
S. Young-motion to
adjourn; J. Fairbanks seconded; all in favor
Adjourned @ 8:40pm
Respectfully submitted,
Vicki Gates, Clerk
7.9.14
