ELK TOWNSHIP
REGULAR BOARD MEETING
FEBRUARY 12, 2013
Lou Fitz, Supervisor,
called meeting to order with a moment from John Fairbanks to honor Stanley
Dombrouski
Pledge of Allegiance, led
by L. Fitz
Roll call, all officials
present: Lou Fitz, Supervisor-266.5040
Vicki Gates, Clerk-266.8248
Brandy Myers, Treasurer-970.9030
John Fairbanks, Trustee-266.8023
Sharon Young, Trustee-266.8432
S. Young -motion to
approve JANUARY 8, 2013 minutes, J. Fairbanks -seconded; passed 5-0
Board Member Reports:
L. Fitz, Supervisor-will be attending a Board of Review
Training in Cadillac on Feb 20, 2013; read an excerpt from Sauble Twp Board
meeting minutes dated Jan 8, 2013, “Motion made…to accept the agreement from
Elk Township to relinquish managerial and fiscal responsibility of Lakeview
Cemetery, Sauble citizen can continue to be members of the cemetery committee,
Sauble Township would continue to make the annual $700 payment, Sauble
residents can purchase plots at resident cost, and Sauble Township does not
object to green burials. Motion carried, 4-0-0”
S. Young-motion to accept
Sauble Township’s opt out of the Lakeview Cemetery managerial & fiscal
responsibility, B. Myers seconded; passed 5-0
L. Fitz charged the Elk
Twp Board with the responsibility to review a Lakeview Cemetery Ordinance to be
discussed at the March meeting
S. Young-motion to
dissolve the current cemetery board, B. Myers seconded; passed 4-1-0
V. Gates-motion to
establish a cemetery committee with both Sauble Twp & Elk Twp represented,
B. Myers seconded; passed 4-0-1(abstention)
V. Gates, Clerk-Requesting board approval on bills:
J. Fairbanks -motion to
pay Dec bills, S. Young seconded; passed 5-0
Correspondence-Lake County
Road Commission Brine letter for 2013-2014
J. Fairbanks-motion to
accept Lake County Road Commission brining contract for $5000 for 2013-2014, V.
Gates seconded; passed after discussion regarding possibly needing more monies
for this year than last year, passed 5-0
J. Fairbanks read a letter
from the District Health Dept #10, “This letter is written in response to our
phone conversation on Jan 7, 2013 about whether District Health Dept #10 allows
green burials (burials without embalming the body:. The state of Michigan does
not have a law requiring bodies to be embalmed before burial, therefore green
burials are legal in the state of Michigan and District Health Dept #10 allows
them. It is up to the cemetery or the local government whether or not they
require the body to be embalmed.”
B. Myers, Treasurer-Read Treasurer’s report:
J. Fairbanks-motion to accept
Treasurer’s report, S. Young seconded; passed 5-0
J. Fairbanks-motion to
authorize B. Myers to move PNC cd to a money market account which is earning
more interest, S. Young seconded, passed 5-0
J. Fairbanks-motion to
authorize B. Myers & V. Gates to set up a debit credit card for purchases,
S. Young seconded, passed 5-0
J. Fairbanks questioned
whether the SADs (special assessment districts) need to be re-approved, V.
Gates & L. Fitz will look into dates and contact MTA (Michigan Twp
Association) regarding the process
S. Young, Trustee-attended the Lake County Township
Association meeting in Chase on Jan 24th (the association will be publishing the Board
of Review dates for the townships); attended an ORV meeting in which it was
stated that all townships are now opened for ORV traffic in Lake County; next
ORV meeting will be March 14th @ 9am (J. Fairbanks is chair of this
committee)
J. Fairbanks-motion to
reimburse all board members for mileage to official meetings that hold interest
for Elk township citizens (Elk Twp Board retains right to determine meeting
worthiness), B. Myers seconded, passed 5-0 by roll call vote
J. Fairbanks, Trustee-suggests “old timer names” for new
roads created by subdividing large tracks of lands; mentioned that the Elk Twp
annual meeting includes a budget hearing on March 30th @ 10am
Public Comments:
Jackie McKellar informed
the township that there will be a memorial for Stanley Dombrouski on May 4th
@ St. Bernard’s Church @ 11am, with visitation beginning @ 10am. There will be
a Color Guard from Peacock & an Honor Guard from Washington DC; there will
be a reception @ Skinner Park following the services
Charlie Young mentioned
that the roads are closed to ORV traffic from Dec-March 1st
Dave McIntire mentioned
that brining will cost an additional $1000 for this year considering the $.05
increase in brining costs
Dignitary Reports:
Commissioner-J.
Fairbanks: 211 program has been a costly
program, with approximately $24/call; J. Fairbanks is chairman of the 911
program and would like to see a 5-year budget for this program; will be
attending a Michigan storm water conference to become certified to assist the
twp in case of a natural disaster & to aid in securing funds during such a
disaster; mentioned there are grant monies through DNR Recreational Passport
program for parks; and he will also be attending Michigan Transportation
Advisory Council in Lansing
Fire
Dept- L. Fitz: will be receiving a 2013
Tahoe to replace the Excursion which will go out for bids to be sold
Cemetery-S.
Young: postponed due to restructuring
Road
Committee-S. Young: won’t meet again until
needed
Old Business:
Rewiring twp hall-L. Fitz is investigating options
J. Fairbanks-motion to
table this issue until March meeting, B. Myers seconded, passed 5-0
New well for cemetery-Dave Kott is interested in writing
a grant for LCCF (Lake County Community Foundation) monies to help in the cost
of the installing a new well for the cemetery
J. Fairbanks-motion to authorize
D. Kott to proceed with application for grant through LCCF, S. Young seconded,
passed 5-0 (J. Fairbanks mentioned that our oldest grave is a 117-day-old baby
in Dec 22, 1893; and we have 1 Civil War Vet and 597 total people interred at
Lakeview Cemetery)
Thank You Dave Kott for
your service to our township
Junk, dilapidated building, and civil infraction
ordinances-after discussion it was decided a meeting dedicated to this issue is
in order
S. Young-motion to hold a
special meeting on April 9, 2013 @ 7pm for the purpose of discussing in detail
junk, dilapidated building, and civil infraction ordinances; J. Fairbanks
seconded, passed 5-0
New Business:
2013-2014 Calendar adopted:
J. Fairbanks-motion to
adopt, S. Young seconded, passed by roll call vote 5-0
Resolution to establish township officer’s salaries:
J. Fairbanks offered a
resolution to keep the supervisor’s salary @ 8,500/yr; S. Young seconded,
passed by roll call vote 4-0-1(L. Fitz abstained)
J. Fairbanks offered a
resolution to keep the treasurer’s salary @ 11,500/yr; S. Young seconded,
passed by roll call vote 5-0
J. Fairbanks offered a
resolution to keep the clerk’s salary @ 9,500/yr; S. Young seconded, passed by
roll call vote 5-0
Budget workshop for the 2013-2014 fiscal year beginning
April 1, 2013:
J. Fairbanks-motion to
hold a budget workshop on Feb 28th @ 10am with the public welcome,
V. Gates seconded, passed 5-0
New contracts to go out for bids with the twp retaining
the right to accept or reject any bid:
S. Young-motion to publish
bids being accepted in the Bulletin Board News for the following positions,
Cleaning, mowing, snow
removal, sexton, cemetery mowing, pest control (with a courtesy call to the
current contract laborers), B. Myers seconded, passed 5-0
Resolution to adopt poverty exemption income guidelines:
J. Fairbanks offered a
resolution to accept the Federal poverty exemption guidelines, S. Young
seconded, passed 5-0 with roll call vote
Public Comment:
None
S. Young -motion to
adjourn, B. Myers-seconded; passed 5-0
Respectfully submitted,
Vicki Gates, Clerk
2.12.13
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