September Regular Board Mtg

ELK TOWNSHIP

REGULAR BOARD MEETING

September 10, 2013

Lou Fitz, Supervisor, called meeting to order with a moment of silence @ 7pm

Pledge of Allegiance, led by L. Fitz

Roll call, officials present:      Lou Fitz, Supervisor-266.5040

Vicki Gates, Clerk-266.8248

Brandy Myers, Treasurer-970.9030

                                                Sharon Young, Trustee-266.8432

Officials absent:          John Fairbanks, Trustee-266.8023

S. Young -motion to approve August 13, 2013 minutes; B. Myers seconded; passed 4-0

Board Member Reports:

   L. Fitz, Supervisor

1.      Pre-Bid Info-4 contractors showed up for the pre-bid meeting

2.      DNR letter-amendments to Commercial Forest and Qualified Forest Programs

3.      Equalization letter-to all Lake County assessors to reassess all tax exempt parcels

4.      Historical Society letter-request for four-drawer filing cabinet

   V. Gates, Clerk

1.      Worked on $1708.40 reimbursement costs for the West Shore election

2.      Went to an Accounting & Payroll class put on by MTA

3.      Re-purchased 2 Lakeview Cemetery lots; sold 5 Lakeview Cemetery lots

4.      Cautions the Board on making decisions regarding the township over phones (all business and decisions must be completed in an open meeting)

5.      Requesting approval on bills paid in August:  L. Fitz made motion to approve bills; S. Young seconded; passed 4-0

   B. Myers, Treasurer

Read Treasurer’s report for August:  S. Young-motion to accept Treasurer’s report; V. Gates seconded; passed 4-0

S. Young made motion to set up a petty cash of $100 to be used by Treasurer; V. Gates seconded; passed 4-0

   S. Young, Trustee

            Attended the Lake Cty Twp Association meeting @ Sauble Twp: Emergency Management was very informative; received an ORV update; Habitat for Humanity has two houses available to be built in this area for qualified recipients

             

Public Comments:

Various questions & comments

Marilyn Zdebski relates that Johnson Road trash pickup site is always a mess

Jackie McKellar is secretary of the Cool Lake Property Association and they have received complaints of noise from gravel operations on 11 ½ mile rd

Dignitary Reports:

·         Fire Dept- M. Zdebski:  fire department report given

·         Historical Society-Ann Chase: next meeting will be Tues, September 17^th  @ 10am, everyone welcome

Old Business:

Township Hall renovations: pre-bid meeting on Aug 26^th was attended by 4 contractors; bids will be opened during special meeting on September 24^th @ 7pm @ township hall

New Business:

1.      Trash bins: L. Fitz read email letter he sent to Roger Vasquez from Allied Waste, the district manager & area manager came out day after the letter was received and cleaned up the leftover trash; Allied Waste suggested Johnson Rd is the most troublesome trash bin in the twp; Dave Kott , Jim Abbott, and Scott Willis are working on a new style of trash bin that would be more durable & less of an eyesore; Dave Kott offered to place new bin @ Jeff Riggs’ property (across from Tiny’s Bait Shop), and also to put the old bin on Johnson Rd in addition to the existing bin on Johnson Rd

V. Gates made motion to instruct Dave Kott to place both bins in said areas; B. Myers seconded; passed 4-0

Independent Rural Waste Service discussed options their company could provide Elk Twp

V. Gates made motion to instruct the Supervisor to collect information of how other townships in Lake County & surrounding townships have provided weekly trash pickups; B. Myers seconded; passed 4-0

V. Gates made motion to instruct Dave Kott to work with Floyd (Independent Rural Waste Service) to research & provide costs for weekly trash pickup in Elk Twp; S. Young seconded; passed 4-0

           

Public Comment:

None

Adjourned @ 9pm

Respectfully submitted,

Vicki Gates, Clerk       

9.11.13

Some Decisions

Just in case you would like to know the skinny, and some decisions made in Aug:

ELK TOWNSHIP

IS HAVING A PRE-BID MEETING

FOR AN ADDITION OF 1056 sq ft

DRAWINGS & SPECS MAY BE PICKED UP @

MANDATORY PRE-BID ON AUGUST 26^th @ 9am @

ELK TWP HALL
 

and...

NOTICE:

ELK TOWNSHIP

RESIDENTS

PROPOSED BUILDING PLANS

MAY BE REVIEWED @ ELK TWP HALL

DURING REGULAR OFFICE HOURS

THURSDAY, 9-1pm

BID OPENING & REVIEW

WILL TAKE PLACE

SEPTEMBER 24^th @ 7pm @

ELK TOWNSHIP HALL

 

August Minutes...finally...summer is going too quickly

ELK TOWNSHIP

REGULAR BOARD MEETING

August 13, 2013

Lou Fitz, Supervisor, called meeting to order with a moment of silence @ 7pm

Pledge of Allegiance, led by L. Fitz

Roll call, all officials present:             Lou Fitz, Supervisor-266.5040

Vicki Gates, Clerk-266.8248

Brandy Myers, Treasurer-970.9030

John Fairbanks, Trustee-266.8023

                                                Sharon Young, Trustee-266.8432

J. Fairbanks -motion to approve July 9, 2013 minutes; S. Young seconded; passed 5-0

Board Member Reports:

   L. Fitz, Supervisor

1.      Signing ceremony of employer support of National Guard & Reserve put on hold until after Oct due to sequestration

2.      Thank you to Roger Buckingham for building the roof over the marquee

3.      Thank you to the volunteers for trash day; invoice for trash day was $1,100 cheaper than last year

4.      Letter from attorney, Clifford Bloom, passed on to Big Bass Lake Association, dealing with continuing the SAD for Big Bass Lake

5.      Letter from the ORV Committee referencing signs that may be available for private roads and/or private properties whose owners are having issues with ORVs

   V. Gates, Clerk

1.      Successful special election to decide West Shore Community operating millage renewal; only 42 voters, but first township in Lake County to use the electronic poll book

2.      Requesting approval on bills paid in July:  S. Young made motion to approve bills; B. Myers seconded; all in favor 5-0

3.      Request from former property owner who would like to sell back their cemetery lots:  J. Fairbanks made motion to re-purchase 2 lots @ $150 each; B. Myers seconded; all in favor

   B. Myers, Treasurer

Read Treasurer’s report for July:  S. Young-motion to accept Treasurer’s report, J. Fairbanks seconded; passed 5-0

   S. Young, Trustee

            Will be attending the Lake Cty Twp Association meeting @ Sauble Twp, on  Aug. 22 @ 7:30pm

             

Public Comments:

Various questions & comments

Diana Adams wanted to thank Lou Fitz publically for helping them during the recent wind storm which caused tree damage resulting in electrical wires coming down on their house

Bill Gillard, Sauble Supervisor, came to challenge Elk Twp to the annual softball game & picnic @ Sauble Twp on Aug 31^st ; picnic begins @ 3pm (bring dish to pass), and ball game begins around 4pm

Dignitary Reports:

·         Commissioner-J. Fairbanks:  statistic from Life EMS shows that response time for ambulance service to Elk twp is an average of 16 minutes; MSU Extension continues programs to help the community

·         Fire Dept- M. Zdebski:  fire department report given; Fireman’s Ball went well

·         Cemetery Committee-S. Young: citizen questioned if flowers were removed from a grave site; J. Fairbanks said he does not remove silk or plastic flowers until beginning of November

·         Historical Society-Ann Chase: next meeting will be Tues, August 20^th @ 10am, everyone welcome; there will be a presentation on September 17^th @ 7pm by J. Fairbanks on pictorial history of Elk twp

Old Business:

L4029 signed after S. Young made motion to accept millage rates; J. Fairbanks seconded; all in favor by roll call vote

New Business:

1.      Additional trash bins:  J. Fairbanks made motion to table indefinitely; S. Young seconded; after discussion both motion & seconded were rescinded.  It was decided to ask Dave Kott & Jim Abbott if, or when, they would be willing and able to construct up to 4 new bins.

2.      Metro Act Right-of-way extension: S. Young made motion to approve the extension until December 31, 2018; J. Fairbanks seconded; all in favor by roll call vote

Other Old Business:

            Discussion of town hall renovations ensued with public participation after V. Gates made motion to open up discussion; S. Young seconded; all in favor

Various questions & comments, including the need for “underpinning” of the existing foundation during the remodeling; a mandatory pre-bid meeting with J. Fairbanks for contractors willing to bid on the project; need for continued public involvement & communication; also a request to add an extra 4’ on south end of new construction

            J. Fairbanks made motion to approve the Elk Township Hall Proposed drawings dated 8.13.13; S. Young seconded; all in favor by roll call vote

            S. Young made motion to direct the supervisor to submit a copy of the Elk Township Hall Proposed drawings dated 8.13.13 to the Lake County Building Department for review & approval; J. Fairbanks seconded; all in favor by roll call vote

            S. Young made motion to put ads in the Lake County Star & the Bulletin Board News to notify interested contractors of a mandatory pre-bid meeting to be held on August 26^th @ 9am @ Elk Twp Hall, 8966 Bass Lake Rd, for the Elk Township Hall Proposed drawings dated 8.13.13; J. Fairbanks seconded; all in favor by roll call vote

            Board also has called for a Special Meeting to open bids & discuss costs & proposed building addition; Special Meeting @ Elk Twp, Sept 24^th @ 7pm

Public Comment:

None

S. Young-motion to adjourn @ 10:10pm; V. Gates seconded; all in favor

Respectfully submitted,

Vicki Gates, Clerk       

8.14.13

opinions

your currently elected board is still discussing a proposed building addition

if/when you come for the trash day this sat, 
or when you come in to pay your taxes,
let them know what you would like in a new addition (or not)

remember the treasurer has a real job and is not always available for office hours, but you may call Brandy @ 970.9030 to make arrangements to pay your taxes in person

Trash Day

Reminder:
Trash Day/Clean Up Day
this Sat, July 13th
Skinner Park
9am-1pm
bring trash, friends, food, tax statement or proof of residency, any & all above
cya there!