ELK TOWNSHIP
REGULAR BOARD MEETING
FEBRUARY 11, 2014
Lou Fitz, Supervisor,
called the meeting to order with a moment of silence @ 7:01pm
Pledge of Allegiance, led
by L. Fitz
Roll call, all officials
present: Lou Fitz,
Supervisor-266.5040
Vicki Gates, Clerk-266.8248
Brandy Myers, Treasurer-970.9030
Sharon Young,
Trustee-266.8432
John Fairbanks, Trustee-266.8023
Agenda -J.
Fairbanks-motion to approve the agenda; S. Young seconded; passed 5-0
J. Fairbanks-motion to
approve JANUARY 14, 2014 minutes; S. Young seconded; passed 5-0
Board Member Reports:
L. Fitz, Supervisor
1.
House bills 5172
& 5173 would change how an assessor accesses properties
2.
Qualified Forest
Program-no impact for Elk Township
3.
Board of Review
for March will be published in The Star by Lake County Townships Association;
S. Young-motion to NOT put Board of Review in the Bulletin Board News for
March; J. Fairbanks seconded; passed 5-0
V. Gates, Clerk
1.
Set up on-line
banking @ West Shore in order to get statements in a more timely fashion
2.
Still have
questions regarding Great Lakes Energy billing; will sort out with Nicki
3.
Board of Review
members signed up for training
4.
Porta-jon service
dropped; ATT & Gold Comm Cable will be on site Thursday to install/move
services to the new part of the Townhall
5.
Ballot containers
will be inspected at the County in March; will call to see if someone can drop
them off early
6.
Requesting Board
approval on bills including Midget Lake SAD; J. Fairbanks-motion to approve
bills for January; S. Young seconded; passed 5-0 (Building costs are currently
$112,115.31)
7.
Brining for
2014-2015; J. Fairbanks motion to send in brining contract not to exceed $6000;
S. Young seconded; passed by roll call vote 5-0
8.
Harper Lake
Association request: L. Fitz-motion to grant request for use of building on May
24, 2014 & August 30, 2014, 8 am – 11:30am; J. Fairbanks seconded; passed
5-0 (V. Gates will contact Dave Kott via email to confirm)
B. Myers, Treasurer
1.
Read Treasurer’s
report for January : J. Fairbanks -motion to accept Treasurer’s report; S.
Young seconded; passed 5-0
S. Young, Trustee
1.
Lake County Area Townships Association meeting
@ Luther Fire Station on April 24, 2014 @ 7:30pm
Public Comments:
Pat Boik discussed why he
thinks the trash bins are a problem for the township, suggests putting them @
the townhall year around
Jackie McKellar suggests
that if we do away with the trash bins we will see more dumping in the woods
Joyce Durdel said
congratulations to the Board in moving the offices out to the new addition
Marilyn Zdebski believes
we will have problems without the bins although she offered thanks to Pat Boik
for the work done with the cleanup of the bins
Harry Mead asked about
Norman Twp trash operations; L. Fitz responded that Norman Twp has a punch card
that residents pay for which allows them so many transfer station visits; they
also pay someone to “man” the transfer station every Saturday
L. Fitz thanked the
volunteers who helped move the offices: Joyce Durdel, John Fairbanks, Charlie
& Sharon Young, Johnny & Vicki Gates, Sharon & Jack Puff, Kay &
Jess Geiger (and Lou Fitz helped)
Dignitary Reports:
·
County
Commissioner-J. Fairbanks: reported
there is a frozen water line under M-37 to the Mental Health Building in
Baldwin; Sheriff’s Department will be receiving 3 new vehicles; Code Red was
approved by the County (although residents expressed problems with the system);
ORV ordinance has been approved the same as last year since there were few
issues (only in Lake Twp); County Commissioners will be traveling to Elk Twp to
hold a meeting on November 12, 2014
·
Fire Dept-Marilyn
Zdebski: fire department report given
·
Road Committee-S.
Young: discussion regarding private road signs-V. Gates-motion that private
road signs be paid for by private individuals on those roads; J. Fairbanks
seconded; motion failed by roll call vote: J. Fairbanks, no; B. Myers, no; L.
Fitz, no; V. Gates, yes; S. Young, no (1-4)
(L.
Fitz to create a resolution for Board consideration on Board policy for private
road signs)
Old Business:
·
G.E. Johnson
bill: S. Young-motion to authorize L. Fitz & J. Fairbanks to sit down with
G.E. Johnson before we pay his most recent bill; B. Myers seconded; passed 5-0
·
G.E. Johnson
estimate for renovations to the existing hall: J. Fairbanks-motion to table the
estimate until questions are resolved; V. Gates seconded; passed 4-1 (L. Fitz
dissenting)
New Business:
·
Salary
Resolutions: J. Fairbanks-motion to adopt Salary Resolution for Supervisor @
$8,500 per year; S. Young seconded; passed by roll call vote: L. Fitz, abstain;
J. Fairbanks, yes; B. Myers, yes; S. Young, yes; V. Gates, yes
·
Salary
Resolutions: J. Fairbanks-motion to adopt Salary Resolution for Clerk @ $10,500
per year; S. Young seconded; passed by roll call vote 5-0
·
Salary
Resolutions: J. Fairbanks-motion to adopt Salary Resolution for Treasurer @
$11,500 per year; S. Young seconded; passed by roll call vote 5-0
·
Revised job
descriptions: S. Young-motion to approve snowplowing job description as
revised; J. Fairbanks seconded; passed 5-0
·
Revised job
descriptions: J. Fairbanks -motion to approve janitorial job description as
revised; S. Young seconded; passed 5-0
·
Revised job
descriptions: S. Young-motion to approve trash receptacle & general area
clean up job description as revised; L. Fitz seconded; passed 5-0
·
Bids: J.
Fairbanks-motion to accept bid from K&P for snowplowing for 2014-2015
fiscal year; S. Young seconded; passed 5-0
·
Bids: J.
Fairbanks-motion to accept bid from Pat Bishop for janitorial services for
2014-2015 fiscal year; B. Myers seconded; passed 5-0
·
Stipend for
additional snowplowing & shoveling: J. Fairbanks-motion to approve K&P
stipend for $200 for additional work necessary due to construction; B. Myers
seconded; passed 5-0
·
Office
accessories: J. Fairbanks-motion to authorize Sharon Puff & Joyce Durdel to
purchase office items & a vacuum for new facilities, not to exceed $1000;
B. Myers seconded; passed 5-0 (out of Building Capital Outlay budget)
·
Proposal from
VanMaanen Heating Company: J. Fairbanks-motion to table proposal to install
heat runs and adjust heat flow for existing hall; S. Young seconded; passed 5-0
·
Schedule a budget
workshop: S. Young-motion to hold a budget workshop on March 11, 2014 @ 6pm @
townhall; L. Fitz seconded; passed 5-0 (L. Fitz will deliver a draft budget to
each Board member)
·
Pre-bid meeting:
after much discussion, including public input; B. Myers-motion to put a Pre-Bid
Notice in the Bulletin Board News for renovations for the existing township
hall; S. Young seconded; passed 5-0 (L. Fitz will put add in BBN for Feb 26th
pre-bid meeting; bids due March 10th)
Public Comment:
none
S. Young-motion to
adjourn; L. Fitz seconded; all in favor
Adjourned @ 10:04pm
Respectfully submitted,
Vicki Gates, Clerk
2.12.14
